Author: Tallgrass Title

Accessing Paperless Closer after Closing

With the increased social distancing brought about by the containment of the COVID-19 virus, Tallgrass Title is presenting several solutions for electronic closings.  This week, our closing agent Karissa is presenting how to access Paperless Closer following closing to retrieve any closing documents needed.

Congratulations! Your transaction has closed and managing the final signed docs does not have to be a nightmare. When closing remotely, your biggest concern should not be “how do I get a signed copy?” We can help with that!

All documents that enter our office are uploaded to Paperless Closer and made available online to only the parties who should have access. For example a Buyer’s Realtor will only have access to Buyer specific documents and a Seller’s Realtor will only have access to Seller specific documents. All parties will have access to documents that are not party specific.

Once the transaction is closed we will mark it as such, which in turn clears it out of the Open files list in your Paperless Closer. But don’t worry, you will still have access to all closed, old, and even cancelled orders.

To search files that are not currently open, log into Paperless Closer. In the Lobby, change the Status from Open to the status of your file: i.e. all, canceled, or closed

 

 

 

This will refresh the list of files you can access.

But what if I can’t find the document I need in the list?

The default in the Documents Tab allows you to view ten documents at one time. As seen in the example below, the Displaying items shows 1-10 of 26; you can switch pages using the arrows to the left or clicking on the page number you want.Once you find the document you are looking for in the list of Descriptions click on the button to open in a PDF to print or save.

Our Team here at Tallgrass Title is ready to help keep you organized. Let us keep track of the paperwork so you can focus on helping your clients make their dreams come true.

A message from Tallgrass Title re: COVID-19

Dear clients and friends,

Currently, there is uncertainty regarding how best to deal with the COVID-19/Coronavirus. We at Tallgrass Title recognize that people are utilizing social distancing techniques to protect their health and the health of others. We also recognize that some folks must continue to transact business or are contractually obligated to close their deal. In order to support both goals, we are happy to assist in the following ways:

  1. Free courier service for pickup and drop off. This includes picking up documents from your home.
  2. Electronic submission of contracts and most closing documents.
  3. Delivery of earnest money using the Earnnest web app. https://earnnest.com/
  4. Free wiring of proceeds and commission checks during the COVID-19 outbreak.

Tallgrass Title wants to ensure that you can close your important real estate transactions during these uncertain times and we are here to help! As this situation continues to develop, we acknowledge the need for increased flexibility for all parties. Please be in communication with our office on the best procedures for any upcoming closings. If you or your clients are under the weather or fearful of any contact whatsoever, we are happy to work with you in rescheduling closings as needs arise. By working together, we can keep all parties as safe as possible. Please do not hesitate to contact our offices with any questions or requests you may have.

 

– The Tallgrass Title Squad

Tallgrass Title partners with Earnnest!!

In efforts to further assist our buyers, sellers, and realtors, we are pleased to announce our partnership with Earnnest to bring an additional option to your tool kit.

What is Earnnest?

Earnnest is a web app that allows for the electronic and instantaneous transfer of buyer’s earnest money into our Tallgrass Title trust account.  This service eliminates the requirement of delivering a physical check to our office or paying costly wire fees.

Functioning much like Venmo, PayPal, or Cash App, Earnnest is a perfect tool for transactions with out of town buyers, buyers unable to leave work, or for Millennials without check books!

How does it work?

  • The real estate agent or the title company (that’s us) sends a request to the buyer for the value of the earnest money
  • The Buyer gets a text or e-mail notification
  • The Buyer verifies their identity and makes the payment
  • The title company and escrow holder receives the payment instantaneously!
  • Tallgrass Title generates an electronic earnest money receipt for the realtor file.

With the technology of Earnnest in conjunction with electronic signature apps, the contract signing and escrow set up can be fully digital! No one needs to leave their office or their couch.

At Tallgrass Title, our mission is to make your transaction as smooth and easy as possible.  Earnnest is another step we have taken to continue that mission.  We would love to demonstrate further how this new tool works for you! Please give us a call for details or simply request to get started with Earnnest for your next escrow!

Website Security Added at Tallgrass Title

In the digital age that we live, everything is online.  You can shop online, meet people online, even work online.  The internet has made everything from checking the time for a movie to buying groceries faster and more convenient.  However, while it is super convenient, it comes with its own risks.  Cyber crime is at a record high.  We all know how to use the internet, however, not everyone knows how to keep themselves and their information safe online.  At Tallgrass Title, we recognize the need for people to protect themselves and are constantly looking for new ways to protect our clients.  We blog, teach classes, and review online security with our clients.  However, there is always room for improvement, and we are always looking for more ways to be more secure.  We found one.  Our website document sharing portal is now secured with SSL Certificates.  These are Secure Sockets Layer protocol certificates, or SSL Certs.  Secure Sockets Layer is a standard security technology for establishing an encrypted link between a server and a client.  Without the SSL, anything you send out of your computer is in plain text, something that is more easily read.  However, with SSL, instead of sending out plain text, an algorithm is used to determine the secret code in which the email will be sent.  So, to put it simply, we have made communication with our office encrypted.  Technology is constantly growing and evolving, as are the risks that come with using it.  We tell our clients and patrons different ways to be safe online, but now we can say: We are extra safe for you!

Party at the Principal!!!! Wait…what?

Recently, the Tallgrass Title team, a/k/a “Title Squad” took a trip to the 6th Principal Meridian (6th P.M.) as it intersects the Kansas-Nebraska border.  This geographical location has important significance to Kansas title insurance professionals as all legal descriptions in Kansas, at some point, contain a reference to the 6th P.M.

The 6th Principal Meridian is a north-south surveying line that intersects Kansas and Nebraska and is the basis for all legal descriptions in those states as well as portions of Colorado and Wyoming.  When the first surveyors began the process of surveying real estate in Kansas, they set a marker on the Kansas-Nebraska line and all real estate descriptions in Kansas begin at that point.   If you are east of this line, all legal descriptions will end with “east of the 6th P.M.” and if you are west of the line, well, you get the point.  It begins at the north border of our state and travels south through the towns of Solomon and Wichita.  In fact, Meridian street in Wichita marks the location of the 6th P.M. as it travels through the city.

At Tallgrass Title, we deal with legal descriptions of real estate with every transaction.  We have often joked about the location of the 6th P.M. and commented in jest that we should take a field trip to visit the marker.  Well, a few days ago we did just that!  The Title Squad loaded up and traveled to

visit the marker near Mahaska, Kansas.  Amazingly enough, it just so happens to be located on Meridian Road.  Party at the Principal was a great day of real estate education and fulfilling our office promise of visiting the 6th.

 

 

MHK Office

 

As most of you know, we recently opened an office in MHK. We had the opportunity to talk a little about our new adventure! Check out the video below!

 

 

Thank you Manhattan!

Last week we officially opened a Manhattan, Kansas office.  This move follows requests from real estate professionals to locate an office to better serve their regional needs.  You asked, we listened!  Our Manhattan office (TGT MHK) is located at 210 N. 4th, Suite A in the Hartford Building.  We are fully staffed Monday – Friday from 8:00 am to 5:00pm and are open over the noon hour.  A drop box is located on the front of the building for after hours drop-offs.  Both the Wamego and Manhattan offices are equipped to deal with closings, escrow deliveries, deed packet deliveries and notary services.  Additionally, TGT MHK will continue to offer free courier service in the Manhattan area as well as mobile closings.  We are here to serve your needs!

At Tallgrass Title, we love feedback about how we may better serve your needs.  Feel free to speak with any of our title experts about your needs as a real estate professional.

The Secret is Out!

Please save the date! Tallgrass Title is opening a new office in Manhattan, and we’re hosting a bash at the Hartford Building on April 18 from 5 to 7 p.m. that we’d like for you to attend.

At Tallgrass Title we know how to throw a great party, so expect more than a typical grand opening. We are excited to meet you and learn more about your needs as a real estate professional.

We’ve heard from many of our customers they’d like for us to open an office in Manhattan, and as your newest neighbors, we want to hear how we can best serve you. In the coming days, look for updates and an invite containing details regarding food, cocktails and music.

The event will be held at our new office located in the Hartford Building located at 210 N. 4th.

We cannot wait to see you there!

Internet Safety Tips

In this technological age, it seems like everything is at your fingertips. Have business to conduct?  Pull out your smart phone and get it done.  Have a report that is due while you are out of town and do not have all of the information you need?  Find an internet café or public wifi, pull out your laptop computer and get to work.  With the help of Wikipedia, Google, and any number of search sites, all of the information you need is at your fingertips.  Great, right?  It can be, but while it is easier for people to access information, it is also easier for hackers and scammers to access people’s personal information like social security numbers, bank accounts, and other personal information.  Once they have that information, Tada!  You now have six new credit cards, your debit card has been used to buy a new car half-way across the world, and you managed to get a speeding ticket in some hole-in-the-wall town three states over!  Your identity was stolen!  Scary, right? How can you protect yourself and your clients from this type of threat?  Here are some tips for practicing public (and personal) internet safety:

  1. Never log into your email using public wifi. Get yourself a mifi device. A mifi device is a personal wifi that uses cellular broadband to make a wifi connection. Not super convenient, or free, but using a mifi device is much more secure. You can password protect it and it pulls from a private source. You can also typically use your smartphone as a personal hotspot.
  2. Change your passwords frequently. If a hacker gains access to your password, they may try to access your system or account more than once over a period of time. Changing your password reduces the risk that they will have frequent access. It also keeps things like a keystroke logger, which is surveillance technology used to record keystrokes, from obtaining your password through repeated logins.
  3. Never email any documents that have your client’s personal information. If you do email any documents that have that type of information, make sure it is password protected and encrypted.
  4. Stop and read an email before opening any attachments or following any links. If you do not have your email set up to preview a message before opening, modify your settings to allow it. A lot of attachments and links in fake emails from scammers and hackers have viruses and other little nasty surprises that can corrupt your system or open a backdoor for someone to get to the rest of your information.
  5. Do not use a free email service for your business email. Yes, they are convenient, and better yet, free. However, they have the barest minimum of security when it comes to allowing junk through.

Computers can be a convenient tool that can make our lives easier in many ways.  By following these 5 rules, they can continue to be the tools that they are intended to be. Here at Tallgrass Title we are committed to protecting all of our associates and clients. Let us know how we can help you protect yourself and your clients from scammers and hackers.

Construction Loans – Mainly for Lenders

As a Lender, do you have clients who want to build a new house on their lot? Here at Tallgrass Title, we offer a construction hold-open, also known as a construction commitment or policy. We get questions about this product quite often, so we thought we could help clear up some of the confusion surrounding this topic.

How it works:
You, as the lender, contact us, the title company, to request the title work. An email sent to order@tallgrasstitleks.com is sufficient, or you can fill in the online order form on our website. We complete the title search and send the commitment to you. The commitment will contain a specific set of construction language and the date of the first search. Here is an example of what that commitment language might look like:

The title search must be updated every 120 days. This is because title insurance commitments have expiration dates. Here at Tallgrass Title, we keep an eye on the expiration dates and remind you when it is time to request an update. You can just send us a quick email to “officially” request the update. We keep the message in our file for our underwriters to see. Our initial construction loan fee covers the cost of the initial search, plus two update searches.

When construction is complete, the loan can be closed. At that time, the lender can determine if the initial mortgage will stay in place or if a new mortgage will be filed. The cost of the final policy is charged at the final loan closing as soon as the title company has been notified of the final mortgage amount. The lender’s policy is generated and sent to the lender after the final loan closing has happened.

FAQ’s:

• The property owners want to remodel, will a construction loan work?
– At this time, the title construction commitment is only for new construction, not for a remodel of an existing structure. If the house is already standing, the construction commitment is not something we can offer you. It has to be a new structure, or a brand-new wing added on to an existing structure. You may need to consider a 2nd mortgage, HELOC or some other financing product.

• The construction is going over-budget. How does that affect the construction commitment?
– We are very flexible when it comes to the projected loan amount. If the amount needs to be increased, we can certainly do that once you send us the request.

• Our clients haven’t yet purchased the lot they want to build on. Do they have to purchase the lot, then get a construction loan?
– We can work with lenders on the lot purchase and construction hold-open as parts of the same transaction. We can issue the owner’s policy soon after the initial sale closing and issue the lender’s policy later, once the construction is complete.

• The sale transaction closed, when will we get the lender’s policy?
– As mentioned above, we cannot issue the lender’s policy until the final mortgage has closed and has been filed. As soon as construction is complete and the mortgage finalized we can go ahead and issue the lender’s policy.

Here at Tallgrass Title, we work to make the deal go as smoothly as possible. Give us a call today and we will be happy to answer any questions you may have about construction title policies!